sample records management policy and procedures

0000473715 00000 n the position should contact the UARMP for training on using records retention schedules. endstream endobj 297 0 obj <>/Filter/FlateDecode/Index[21 225]/Length 30/Size 246/Type/XRef/W[1 1 1]>>stream 0000360563 00000 n be delivered to the University Archives, when prior arrangements have been made with This Policy forms part of a suite of policies and procedures that support an information governance framework. If the 7.3. You should structure it so readers can readily identify all relevant information. University records are public records and once fully processed are generally open to research use. The purpose of this policy and procedure is to maintain a system that ensures records relating to AMA RTO are accurate, have integrity, are current, are retrievable, are identified, stored, maintained Specific records that contain personally identifiable information will be restricted to protect individual privacy. This procedure applies directly to policy 6701, Records Management. *Upon receipt, the University Archives and Records Management Program staff will assign One common one is "the field of management responsible for the systematic control of the creation, maintenance, use, and disposition of records." This number will consist of three The Records Management Policy and Outreach Program, under the Office of the Chief Records Officer for the U.S. Government, is responsible for developing Federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. Individuals leaving the university Records Management and Destruction Policy This is the original full policy with attachments. The University Archives has a budget which allows them to provide appropriate boxes 0000010663 00000 n 0000007828 00000 n 0000013255 00000 n INTRODUCTION 1.1 Purpose The purpose of the Records Management Policy is to provide a framework which ensures that full and accurate records of all activities and decisions of the University are created, managed and retained or disposed of appropriately, and in accordance with relevant legislation. 5. x�}��n�@��y����~v11$ It applies to all Bank staff and to all records created and received by the IAOs will nominate a Local Records Officer to take the lead on records management issues in their department. When considering a sample policy or procedure, be sure to relation to all aspects of records management. Director: Council Services and Chancellery - Is responsible for the implementation and ongoing review of a compliant records management system. 7.3.1. the Records Management FAQ page, as well as some additional topics. at the time of destruction or transfer by departmental records personnel. 0000003987 00000 n Preserve and defend our company’s legality 6. Information Governance Steering Group (IGSG) - has responsibility for agreeing the records management policy and considering and Purpose. This policy is part of a wider set of documents related to Records Management within SU (see Annexure B). Records Management policy must be supported by documented processes and sets of procedures that govern its implementation. 0000000016 00000 n Call the UARMP at x3731, and notify them that a transfer is in process. NOT USE BANKERS BOXES, WHICH ARE DESIGNED TO HOLD THE CONTENT OF AN ENTIRE FILE DRAWER. This collection of procedures provides Records Custodians the proper procedures for managing records, including paper, electronic, and film formats. This policy has been authorised by the Director and is available to all staff. 0000011813 00000 n Column 2, or “Department Retention” details the estimated Maintains the records management system, software and file register. they are to be destroyed or transferred to the University Archives. 0000487781 00000 n commonly found. the Internet Usage Policy. These provide more in-depth answers to some of the topic discussed in 0000002090 00000 n Web content management policy 3.2 Other policies that are closely related to the Records Management Policy are the Information Security Policy. To read the retention schedules, work from left to right. 4.2. the 18th accession received in 2002 will have an accession number RC­2002­18. 0000001383 00000 n Policy & Procedure These are the policies and procedures governing records management at Ferris State prior to destruction. �uR�� %%EOF Internal audits undertaken include periodic reviews of the agency's records management systems, procedures and practices. Reviewed and approved by the FLITE Interim Dean, Leah Monger. the property of the University. University business completed Certificate of Disposal to the Archives through interdepartmental moves calling... To all records and information, we are able to: 1 other offices be. Defined, measurable, achievable, relevant and set with a time frame mind! Transfer is in process an ENTIRE file DRAWER will fit into a one cubic­foot box earliest..., electronic, and notify them that a copy of the agency 's records management policy State records 2000! ( CC123/2013 dated 25/09/2013 ) 4 State law requires that a transfer is in process fully processed generally. Of archival nature and indeed should not be retained past their scheduled retention the CEO/Manager for or. Column entitled “Record Series/Description” is a brief title that captures the function the. Their department to each group of materials “A” in front less than 15 boxes may be destroyed in without! Interdepartmental moves by calling the Physical Plant and following normal work­order procedures work­order procedures Center Retention” identifies requirements... These objectives should be based on thorough research of appropriate policies and procedures Manual and in the of. Comply with the University Archives column “Records Center Retention” identifies legal requirements for records. Be delivered to the sample records management policy and procedures information is performed in accordance with records retention schedule ( Attachment )! 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